Executive Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is currently seeking an Executive Office Administrator (level D) to support the Vice President, Attack Helicopter Programs and Senior Mesa Site Executive in Mesa, AZ.   The ideal candidate has experience supporting C-suite executives, possesses a high degree of professionalism, and discretion, is unflappable in high-pressure, fast-paced environments and has experience with the military or Department of Defense.

The ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Position Responsibilities:

• Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines

• Ensure any additional site activities are managed in coordination with other office administrators across the site

• Assist in planning, coordinating, and implementing logistics for visiting Boeing senior executives and board members, and external VIP’s and support visitor badging requests

• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritize, manage, and schedule time and availability for most efficient use of time

• Coordinate domestic and international business travel, monitor traveler logistics, generate team expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement

• Create, edit, and maintain electronic and written communication

• Coordinate with the appropriate focal to support the acquisition and maintenance of resources. Order and maintain office supplies

• Promote teamwork and valuable ideas to management and administrative staff

• Work under minimal direction

• Work outside of normal business hours on occasion to support statement of work

• Create, manage and schedule meetings around multiple calendars and appointments

• Create and edit online and other site documents

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at Mesa, AZ.

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 5+ years of experience with Microsoft Office Products like Outlook, PowerPoint, Excel, and Word

• Experience as a SharePoint administrator

• Experience in partnering with executives to develop and manage data, metrics and analysis

• Experience coordinating and processing business travel arrangements; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement

• Experience writing communications for senior executives and other leaders

• Experience using strong analytical and problem-solving skills

• A high attention to detail, self-starter, results driven

Preferred Qualifications (Desired Skills/Experience):

• A Bachelor’s degree or equivalent or higher

• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

• Experience with operational military and/or prior direct exposure to military customers

• Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information

• Personable and professional phone demeanor; speak clearly, professionally and with decorum

• Mature and independent judgment, takes initiative, and is flexible; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment

Typical Education/Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate +5 years' related work, Bachelor +2 years' related work, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. 

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: Min: $64,600 – Max: $87,400

Applicants must apply before July 21st to be considered for this position

Applications for this position will be accepted until Jul. 21, 2025

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award

Schedule
Full time

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.