Experienced Executive Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Commercial Airplanes (BCA) is seeking an Experienced Executive Office Administrator (level C) to support our Flight Sciences team based in Everett, WA.

The ideal candidate has experience supporting C-suite executives or elected officials, demonstrates a high degree of professionalism and discretion, and remains composed in fast-paced environments. They will be a proactive team player with the ability to effectively adjust priorities. Additionally, the candidate should quickly familiarize themselves with new issue areas at a high level and show a strong interest in expanding their role to better understand and support Boeing’s Flight Sciences organization.

Position Responsibilities:

• Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

• Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication.

• Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences.

• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.

• Prioritizes and schedules management-level employee time and availability for efficient use of time.

• Tracks and maintains designated conference room schedules for availability and efficient use of resources.

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

• Orders and maintains office supplies.

• Plans and implements logistics for executive level internal and external events.

• Provides guidance for less experienced employees.

• Works under limited supervision.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience developing and/or maintaining integrated schedules.

• 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint.

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements.

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members.

• Effective written and verbal communication across diverse audiences.

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or higher.

• 5+ years of experience supporting C-Suite Executives or State/Federally Elected Representatives.

• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams.

• 3+ years of experience with Concur or a similar travel and expense management program.

• Adept in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking skills.

• Personable and professional phone demeanor; speak clearly, professionally and with decorum.

• Experience leading in a team environment. 

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. 

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations. 

Summary pay range: $60,350 - $81,650

Applications for this position will be accepted until Aug. 06, 2025

Export Control Requirements: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details: US based job, US Person required

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award

Schedule
Full time

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.